Practical Information
NOTE TO PARTICIPANTS.
How to reach ESO
The workshop venue can be easily reached with the underground train / metro (U-Bahn), line U6. The underground / metro station in Garching is centrally located, within close reach of all hotels and indicated with a large white "U" on a blue blackground.
Take the (U-Bahn) line U6, with destination "Garching Forschungszentrum" (Garching Research Campus) - this is the last stop on the line. Exit the station at the rear end of the train, go up the stairs towards the street, straight on for about 500 meters. On your left you will find ESO with the gradual gangway to the main reception desk after entering ESO. Additionally a map is available here for further reference: http://www.eso.org/sci/meetings/2016/AGN2016/travel.html
For different public transport travel schedules you can check the public journey planner (http://www.mvv-muenchen.de/en/tickets-fares/tickets/index.html).
For participants lodging in Garching it is cheaper to buy a card with 10 strips called “Streifenkarte” and to stamp one strip per journey before entering the train or after entering the bus. One “Streifenkarte” costs 13 EUR and can be used for 10 rides within Garching. You can purchase these cards at any Ticketing Machine (Fahrkartenautomat) at the airport, inside metro/train stations or from bus drivers if you use the bus (nos. 292 or 230) instead of the metro.
For those who are lodged in Munich City Centre it is advisable to buy a ticket for one week, valid for rings 1 - 7. This weekly ticket costs 31.10 EUR and allows you to make as many journeys as you wish during the week within the 7 rings.
Workshop venue
The workshop is held in the New Auditorium “Eridanus”. Please walk through the ESO main entrance and follow the signs to the workshop area.
Registration
Registration at the entrance to the New Auditorium Eridanus/new cafeteria takes place on Monday June 27th, 2016, between 13:00-14:00 hrs. You will be given your name badge and a brochure with all information on the workshop. Should you arrive later, your name badge and brochure will be left at the ESO main reception to be picked up at your convenience.
PLEASE NOTE THAT FOR SECURITY PURPOSES, YOU SHOULD WEAR YOUR NAME BADGE AT ALL TIMES DURING THE WORKSHOP!
Registration fee
The registration fee should have been paid by June 6th, 2016 (extended to 12.06.2016) - (no payment of registration fee in locus will be possible). It covers the entire workshop, documentation, a welcome reception on Monday, lunch on Tuesday, Thursday, and Friday, the Social Dinner on Tuesday, Beer & Pretzel on Friday, and all coffee breaks.
Internet and eMail
Open wireless internet is available in most parts of the ESO buildings. In addition, 4 laptops and a printer will be made available in room A.2.02 (Tucana) for internet and email connections (only via WEBMAIL service). Signs with the respective account name and password will be placed in the room as well as in the workshop venue (Auditorium "Eridanus").
Talks
Mac and Windows laptops with standard presentation software will be available. To smooth the switchover from one speaker to the next we request that speakers bring their presentations to the workshop on a USB/Memory stick and to hand it over to any of the LOC members at the laptop station (front of the Eridanus Auditorium). This must be done at least one session prior to your scheduled session or earlier, i.e. if your talk is in the morning, your presentation should be handed over the previous afternoon at the latest. If your talk is in the afternoon, you should hand it over at the beginning of the day at the latest to test it well ahead of time. Should you have any complicated animations etc., please make sure that all required files are included and contact us about a rehearsal during the break prior to your talk. To be on the safe side, save your presentation in PDF or PPT formats.
To see what session your presentation is in, check the program here: http://www.eso.org/sci/meetings/2016/AGN2016/program.html
PLEASE NOTE THAT USING YOUR OWN LAPTOP IS STRONGLY DISCOURAGED!
Posters
The poster papers will be on display around the glass pillar opposite to the meeting rooms ‘Pavo’ (A.2.01) and ‘Tucana’ (A.2.02) throughout the workshop. The poster panels are 120cm high and 100cm wide, allowing posters of up to A0 portrait size. Pins, etc. will be made available on the boards. The poster boards are numbered according to the poster paper list published on the workshop webpages. Please place your poster on the board carrying the number mentioned next to your name in this list. Each board has a pocket for hosting papers in format A4.
N.B.: We ask that you remove your posters by 13:00 on Friday, July 1st, 2016. ESO will not store posters. The janitors are charged with disposing all remaining posters after the workshop has ended.
Welcome reception
Monday June 27th at 18:20 in the Foyer of the New Auditorium
We will serve fingerfood and beverages in the Foyer of the New Auditorium at the end of the first workshop day. All workshop participants are welcome to join.
Social Dinner
Tuesday June 28th, 2016 (Paulaner Bräuhaus, starting at 19:30 hrs)
We ask participants who won't attend the social dinner to inform the LOC at "agn2016@eso.org" well in advance so that a realistic number of guests can be confirmed to the restaurant. Please inform us also if you wish to have a vegetarian/vegan meal, so that arrangements can be made accordingly. Further information about the dinner can be found here.
Beer & Pretzel
Friday July 1st, 2016 at 16:00 in the Foyer of the New Auditorium
Taxi
There will be a sign-up sheet for those wanting a taxi at the end of the workshop. This list will be made available at the workshop reception desk until Thursday 16.00 hrs. Please enter your name if you wish for a taxi. After 16.00 hrs on Thursday, this list will be handed over to the main reception desk, who will group and arrange taxi transportation according to preferred departure times. You will find a sheet carrying all scheduled taxi pick-ups at the ESO main reception desk on the last day of the workshop. Individual taxis can also be requested at the main reception desk at least 20 mins. nbefore departing ESO.
ESO Code of Conduct
The Code of Conduct policy at ESO commits in creating a work environment that is safe, professional and of mutual trust where diversity and inclusion are valued and where everyone is entitled to be treated with courtesy and respect. Consequently, ESO will not tolerate any form of harassment on any site towards its members of personnel or other persons.
Looking forward to welcoming you in Garching!
Lunch
Lunch will be provided on Tuesday, Thursday, and Friday. On the other days we suggest that you have lunch at the canteen of the Max-Planck Institute, located about 5 minutes' walk from the workshop room. (See map of the campus. The canteen is marked C2.) The opening hours are: Dining hall: Mo.-Th. 11:15 - 13:45; Fr. 11:15 - 13:30. Cafeteria: Mo.-Th. 8:30 - 11:00 and 11:30 - 16:30; Fr. 8:30 - 11:00 and 11:30 -14:00. Payment: Cash only. Prices for a main course range from approx. 4 to 10 Euros.
Bank service
There are banks and cash-points in Garching. All main credit and debit cards are accepted (with PIN code). Please note that the bank tellers may close during lunch time and may have opening hours different from shops. Supermarkets close at 20.00 hrs, smaller shops at 18.00/18.30 hrs.
Weather
Munich weather at the end of June can be nice, with average temperatures around 15 - 18 C and high temperatures reaching 20 - 23 C. For more information, see Weather Online.
Useful links
Deutsche Bahn (German Railways)
Munich public transport (MVV)
Munich Airport
Lufthansa
Munich Tourist Office (including things to do in Munich: http://www.muenchen.de/int/en/sights.html)
Bayerische Staatsoper (The Munich Opera House)
Cinemas in Munich
Restaurants in Garching