ESO Finance Committee 171st Meeting

Garching, 7 and 8 November 2023

 

7 Nov
 Session Document for Status  
09:30
 C   Closed Session        
10:00 O 1. Opening of the Meeting and Adoption of the Agenda FC 2382 rev. 3 approval
(Simple Majority)		 Approved - Public    
10:10   2. Minutes of the previous FC Meetings        
  O   - Draft Minutes of the 169th  Meeting; open sessions

FC 2372

FC 2372 rev.

rev. version after meeting

 approval
(Simple Majority)		 Approved - ESO Internal
  
  R
   - Draft Minutes of the 169th Meeting; restricted sessions

FC 2373 conf.

FC 2373 conf. rev.

rev. version after meeting

FC 2373 conf. rev. 2

rev. 2 version after meeting

 approval
(Simple Majority)		 Approved - Confidential  
  O
   - Draft Minutes of the 170th extraordinary Meeting; open session

FC 2380

FC 2380 rev.

rev. version during meeting

FC 2380 rev. 2

rev. 2 version after meeting

 approval
(Simple Majority)		 Approved - ESO Internal
  
  R   - Draft Minutes of the 170th extraordinary Meeting; restricted sessions

FC 2381 conf.

FC 2381 conf. rev.

rev. version during meeting

 approval
(Simple Majority)		 Approved - Confidential  
10:20 O 3. Matters Arising verbal information    
10:30
 O 4. Remarks by the Director General        
      - Overview and Recent Developments
 verbal information    
11:45     Meetings with staff        
12:30     Lunch break        
13:15   5. Progress Reports        
  O   Paranal Instrumentation Programme Plan and 6 Monthly report, September 2023

Cou-2068

Cou-2068 rev.

rev. version after meeting

 information Public after Council review
  O   - ELT Programme Status Update verbal
 information  
  R   - ELT Programme 6 Monthly Financial Overview Update, September 2023 Cou-2069 conf.
 information Confidential  
14:45
 O 6. Personnel Matters        
    6.1 Report on Tripartite Group verbal information    
    6.2 Terms of Reference and procedure for the ESO Regular Review 2024

Cou-2072

Cou-2072 rev.

rev. version after meeting

 discussion ESO Internal    
15:30
     Coffee Break
        
15:45 R 7. Procurement Matters        
    7.1 Award of Contracts Exceeding 500,000 EUR related to LPO        
      - Board, Lodging, Cleaning Services and Supply of Consumables for the Paranal Observatory and Supply of Food Groceries for the La Silla Observatory * FC 2383 conf. approval (Simple Mayority) Approved - Confidential  
      - Ground transportation services for the ESO staff and visitors to and from the Paranal Observatory with Tandem S.A. (CL) * FC 2384 conf. approval (Simple Mayority) Approved - Confidential  
    7.2 Award of Contracts Exceeding 500,000 EUR not related to LPO        
      - Supply of communication services based on a dense wavelength-division multiplexing (DWDM) connection, between the Paranal Observatory and ESO offices in Santiago and the provision of DWDM equipment for the network from Antofagasta to the ALMA Observatory FC 2386 conf. approval (Simple Mayority) Approved - Confidential  
    7.3 Single Source Procurements Exceeding 250,000 EUR not related to LPO FC 2387 conf. approval (Simple Mayority) Approved - Confidential  
      - Proposal for Award of a Contract for ALMA ngOT SW development continuation        
    7.4 Amendments to Existing Contracts not related to LPO FC 2388 conf. approval (Simple Mayority) Approved - Confidential  
      - Amendment no. 5 to the Contract for Consultancy Services to support ESO during Procurement and Construction of the E-ELT Dome and Main Structure        
      - Amendment no. 4 to the Contract for Consultancy Services QA and QC Services for the E-ELT Programme        
      - Amendment no. 1 to the Contract for Legal support during arbitration        
16:30 O 8. Audit Matters        
      Follow-up of the External Audit Recommendations FC 2385 information ESO Internal  
      End of Day 1        
8 Nov
 Session Document for Status
09:30 C   Closed Session      
    9. Nomination of a Vice-Chair of the Finance Committee
 FC 2389 conf.
 approval
(Simple Majority)		 Approved - Confidential
10:00 O 10. Financial Matters      
    10.1
 Member States' Contributions 2023
 verbal
 information
  
    10.2
 Adjustment of Remuneration and Allowances for ESO International Staff for 2024 Cou-2075 rev. recommendation (Simple Majority) Approved - ESO Internal
    10.3 ESO Budget 2024 and Forward Look 2025 - 2027

Cou-2067 rev. 2

Cou-2067 rev. 3

rev. 3 version after meeting

 recommendation (Two-Thirds Majority and Weighted Voting) Approved - Public
12:00 O 11. Next Meetings      
12:05
 O 12. Other business      
      End of Meeting      
      Lunch      
             
      * AU voting      
             
      Zip folder (all documents)     Confidential
             
             

FC 2390 conf. rev. - Summary of Recommendations and Decisions of the 171st Finance Committee Meeting (confidential)

Presentations

Title

Classification
Recent Developments ESO Internal
ELT Construction Update Confidential
ELT Programme 6 Month Financial Overview Update, September 2023 Confidential
Tripartite Group Meeting Report ESO Internal
Regular Review 2024 ESO Internal
Update on Audit Matters ESO Internal
Budget 2024 and Forward Look 2025 - 2027 ESO Internal
   
Zip folder (all presentations) Confidential