ESO Finance Committee 163rd Meeting

Remote per VC, 4 and 5 May 2021

4 May
 Session Document Revised document after Meeing for Status
11:00
 C
   Closed Session        
11:30 O 1. Opening of the Meeting and Adoption of the Agenda FC 2284 rev. 2   approval
(Simple Majority)		 Public   
11:35   2. Minutes of the previous FC Meetings        
  O   - Draft Minutes of the 162nd Meeting; open sessions FC 2278 rev.   approval
(Simple Majority)		 ESO internal  
  R
   - Draft Minutes of the 162nd Meeting; restricted sessions FC 2279 conf. rev.
   approval
(Simple Majority)		 Confidential  
  O   - Matters Arising verbal   information  
11:45
   3. Remarks by the Director General        
  O   - Overview and Recent Developments
 verbal   information  
12:25   4. Financial Matters        
  O   4.1 Situation of Member States' Contributions verbal   information  
  O   4.2 Scale of Contributions 2022 Cou-1939   recommendation (Two-thirds Majority and Weighted Voting) ESO internal  
13:00     Break
        
               
14:00 O   4.3 ESO Financial Statements for the Year 2020
 Cou-1936   recommendation (Simple Majority) ESO internal  
  O   4.4 External Audit Report 2020 and Granting of Discharge to the Director General Cou-1937   recommendation (Simple Majority) ESO internal  
15:15   5. Progress Reports        
  O   - Paranal Instrumentation Programme Plan and 6 Monthly Report, March 2021 Cou-1935   information Public  
  O   - ELT Project 6 Month Update, March 2020 verbal   information  
  R   - ELT Project 6 Month Financial Overview Update, March 2020 Cou-1940 conf.   information Confidential  
16:15 C   Closed Session        
16:45     End of Day 1        
               
5 May
 Session Document for Status
11:00   6. Personnel Matters      
  R
   6.1 ELT In Kind Contribution Scheme   Cou-1941
 discussion ESO internal after approval
  O   6.2 Report on Tripartite Group
 verbal information
  
12:00 O 7. Update on CERN Pension Fund
 verbal information  
12:45     Break      
13:30   8.
 Procurement Matters      
  R   8.1 Procurement Statistics and Industrial Return Coefficients
 FC 2286 conf. information Confidential  
  R   8.2 Single Source Procurements Exceeding 250,000 EUR related to LPO* FC 2287 conf. approval
(Simple Majority)		 Confidential  
  R   8.3 Amendments to Existing Contracts related to LPO* FC 2288 conf. approval
(Simple Majority)		 Confidentiall
  R   8.4 Overview of Placed Contracts above 50,000 EUR FC 2289 conf. information Confidential  
  R   8.5 Award of Contracts exceeding 500,000 EUR not related to LPO      
      - Supply of the ELT M1 Local Coherencer FC 2290 conf. approval
(Simple Majority)		 Confidential  
      -  Supply of the ELT Large Coating Plant FC 2291 conf.
 approval
(Simple Majority)		 Confidential
      -  Water transport services and water treatment plant maintenance services for the ALMA Observatory FC 2292 conf.
 approval
(Simple Majority)		 Confidential  
      -  Facilities Management Services at ESO and ALMA premises in Santiago FC 2293 conf.
 approval
(Simple Majority)		 Confidential  
  R   8.6 Single Source Procurements Exceeding 250,000 EUR not related to LPO FC 2294 conf.   approval
(Simple Majority)		 Confidential    
  R   8.7 Amendments to Existing Contracts not related to LPO FC 2295 conf.   approval
(Simple Majority)		 Confidential    
15:15
 O
 9.
 Next Meetings
      
15:30
 O
 10.
 Other Business
      
15:45     End of Meeting
      
             
      *AU Voting      
             
      Zip Folder (all documents)     Confidential

 

FC 2296 conf. - Summary of Recommendations and Decisions of the 163rd FC Meeting (confidential)

Presentations

Title

Classification
Overview and recent developments ESO internal
Financial Statements 2020 ESO internal
External Auditor’s Audit Opinion and Report ESO internal
ELT Programme Status confidential
ELT Programme 6 Month Financial Overview Update, March 2021 confidential
In-kind contributions of additional staff needed to support the ELT activities confidential
Report on Tripartite Group meeting ESO internal
Pension Fund Update
 confidential
   
Zip folder (all presentations) confidential