ESO Finance Committee 161st (extraordinary) Meeting

Remote per VC, 15 September 2020

15 Sep.	Session			Document	for	Status
11:00	C		Closed Session
11:15	O	1.	Opening of the Meeting and Adoption of the Agenda	FC 2260	approval (Simple Majority)	Public
11:25		2.	Matters arising	verbal	information
11:30	O	3.	Remarks by the Director General
			- Overview and Recent Developments	verbal	information
12:00	O	4.	Financial Matters
			- Indexation	verbal	information
			- Preliminary Budget Figures for 2021	verbal*	information	ESO internal
13:15			Break
14:00	R.	5.	ELT Cost Review
			- ELT Total Cost Exercise: Funding Mechanism	Cou-1897 conf. rev. 2	discussion	Confidential
15:30	R	6.	Procurement Matters
		6.1	Award of Contracts exceeding 500,000 EUR
			-Testing of VLT/ELT and ALMA Dataflow Software	FC 2261 conf.	approval (Simple Majority)	Confidential
			- Manufacture of 270 Heat Exchangers for the M1 Electronics Cabinets for the ELT M1 Cell	FC 2262 conf.	approval (Simple Majority)	Confidential
		6.2	Single Source Procurements not related to LPO exceeding 250,000 EUR	FC 2263 conf.	approval (Simple Majority)	Confidential
		6.3	Amendments to existing Contracts not related to LPO	FC 2264 conf.	approval (Simple Majority)	Confidential
		6.4	Amendments to existing Contracts LPO related**	FC 2265 conf.	approval (Simple Majority)	Confidential
16:15	O	7.	Date and place of next meetings
16:30	O	8.	Other Business
16:45			End of Meeting

			* A white paper for discussion will be sent before the meeting
			** AU to vote

			Zip folder (all documents)			Confidential

Title	Classification
Overview and recent developments	ESO internal
Indexation (preliminary) Member States’ Contributions	ESO internal
Preliminary Budget Figures for 2021	ESO internal
ELT Total Cost funding	confidential
Zip folder (all presentations)	confidential