ESO Finance Committee 145th Meeting
Garching, 3 and 4 May 2016
Draft Agenda
3 May |
Session | Document | for | Status | ||
---|---|---|---|---|---|---|
09:30 |
C |
Closed Session | ||||
10:00 | O | 1. | Opening of the Meeting and Adoption of the Agenda | FC 2084 rev. | approval (Simple Majority) |
approved - public |
10:05 | 2. | Minutes of the previous FC Meetings | ||||
O | - Draft Minutes of the 143rd Meeting; open sessions | FC 2071 | approval (Simple Majority) |
approved - ESO internal | ||
R | - Draft Minutes of the 143rd Meeting; restricted sessions | FC 2072 conf. rev. | approval (Simple Majority) |
approved - confidential | ||
O | - Draft Minutes of the 144th Meeting; open sessions | FC 2080 | approval (Simple Majority) |
approved - ESO internal | ||
R | - Draft Minutes of the 144th Meeting; restricted sessions | FC 2081 conf. | approval (Simple Majority) |
approved - confidential | ||
O | - Matters Arising | verbal | information | |||
10:30 |
3. | Remarks by the Director General | ||||
O | - Overview and Recent Developments |
verbal | information | |||
11:15 | Coffee Break | |||||
11:30 | 4. | Progress Reports | ||||
O | - Paranal Instrumentation Programme Plan 2016 - 2021 and 6 Monthly Report, March 2016 | Cou-1656 | information | public | ||
O | - E-ELT Project 6 Month Update, March 2016 | Cou-1657 conf. | information | confidential | ||
- E-ELT Project 6 Month Update, March 2016 (public version) | Cou-1657 rev | information | public | |||
O | - European ALMA 6 Monthly Progress Report, March 2016 | Cou- 1658 | information | public | ||
12:30 | Lunch | |||||
13:30 | 5. | Financial Matters | ||||
O | 5.1 | ESO Financial Statements for the Year 2015 |
Cou-1655 | recommendation (Simple Majority) |
approved - ESO internal | |
O | 5.2 | External Audit Report 2015 including Comments of the Executive and Granting of Discharge to the Director General | Cou-1660 | recommendation (Simple Majority) |
approved - ESO internal | |
O | 5.3 | Situation of Member States' Contributions | verbal |
information | ||
O | 5.4 | Scale of Contributions 2017 | Cou-1661 | recommendation (Two Thirds Majority and Weighted Voting) |
approved - ESO internal | |
15:30 | Coffee Break | |||||
15:45 | O | 5.5 | First light of the E-ELT | Cou-1662 rev 2 | information | approved - public |
17:00 | End of Day 1 |
4 May |
Session | Document | for | Status | ||
---|---|---|---|---|---|---|
09:00 |
6. | Procurement Matters |
||||
R |
6.1 | Procurement Statistics and Industrial Return Coefficients | FC 2085 conf. | information | confidential | |
R | 6.2 |
Award of Contracts exceeding 500,000 EUR | ||||
- Collaboration Agreement for the Enhanced Resolution Imager and Spectrograph (ERIS) for the VLT | FC 2086 conf. | approval (Simple Majority) |
approved - confidential | |||
- Service Contract for the Development and Maintenance of ALMA Science Operations Software | FC 2087 conf. | approval (Simple Majority) |
approved - confidential | |||
- Supply, Installation and Maintenance of a Power Conditioning System on Paranal Observatory Site | FC 2088 conf. | approval (Simple Majority) |
approved - confidential | |||
- Publishing of the Journal Astronomy & Astrophysics | FC 2089 conf. | approval (Simple Majority) |
postponed - confidential | |||
10:30 | Coffee Break | |||||
10:45 | R | 6.3 | Single Source Procurements exceeding 250,000 EUR | FC 2090 conf. | approval (Simple Majority) |
approved - confidential |
R | 6.4 | Amendments to existing Contracts | FC 2091 conf. | approval (Simple Majority) |
approved - confidential | |
11:15 | 7. | Personnel Matters | ||||
O | 7.1 | Report on Tripartite Group | verbal | information | ||
12:00 | Lunch | |||||
13:00 | O | 7.2 | Gender Diversity | verbal | information | |
14:00 | O | 8. | Next Meetings | |||
14:30 | O | 9. | Other business | |||
15:00 | End of Day 2 |