ESO Finance Committee 145th Meeting

Garching, 3 and 4 May 2016

Draft Agenda

3 May
Session Document for Status
09:30
C
  Closed Session      
10:00 O 1. Opening of the Meeting and Adoption of the Agenda FC 2084 rev. approval
(Simple Majority)
approved - public
10:05   2. Minutes of the previous FC Meetings      
  O   - Draft Minutes of the 143rd Meeting; open sessions FC 2071 approval
(Simple Majority)
approved - ESO internal
  R   - Draft Minutes of the 143rd Meeting; restricted sessions FC 2072 conf. rev. approval
(Simple Majority)
approved - confidential
  O   - Draft Minutes of the 144th Meeting; open sessions FC 2080 approval
(Simple Majority)
approved - ESO internal
  R   - Draft Minutes of the 144th Meeting; restricted sessions FC 2081 conf. approval
(Simple Majority)
approved - confidential
  O   - Matters Arising verbal information  
10:30
  3. Remarks by the Director General      
  O   - Overview and Recent Developments
verbal information  
11:15     Coffee Break      
11:30   4. Progress Reports      
  O   - Paranal Instrumentation Programme Plan 2016 - 2021 and 6 Monthly Report, March 2016 Cou-1656 information public
  O   - E-ELT Project 6 Month Update, March 2016 Cou-1657 conf. information confidential
      - E-ELT Project 6 Month Update, March 2016 (public version) Cou-1657 rev information public
  O   - European ALMA 6 Monthly Progress Report, March 2016 Cou- 1658 information public
12:30     Lunch      
13:30   5. Financial Matters      
  O 5.1 ESO Financial Statements for the Year 2015
Cou-1655 recommendation
(Simple Majority)
approved - ESO internal
  O 5.2 External Audit Report 2015 including Comments of the Executive and Granting of Discharge to the Director General Cou-1660 recommendation
(Simple Majority)
approved - ESO internal
  O 5.3 Situation of Member States' Contributions verbal
information  
  O 5.4 Scale of Contributions 2017 Cou-1661 recommendation
(Two Thirds Majority and Weighted Voting)
approved - ESO internal
15:30     Coffee Break      
15:45 O 5.5 First light of the E-ELT Cou-1662 rev 2 information approved - public
17:00     End of Day 1      
4 May
Session Document for Status
09:00
  6. Procurement Matters
     
  R
6.1 Procurement Statistics and Industrial Return Coefficients FC 2085 conf. information confidential
  R 6.2
Award of Contracts exceeding 500,000 EUR      
      - Collaboration Agreement for the Enhanced Resolution Imager and Spectrograph (ERIS) for the VLT FC 2086 conf. approval
(Simple Majority)
approved - confidential
      - Service Contract for the Development and Maintenance of ALMA Science Operations Software FC 2087 conf. approval
(Simple Majority)
approved - confidential
      - Supply, Installation and Maintenance of a Power Conditioning System on Paranal Observatory Site FC 2088 conf. approval
(Simple Majority)
approved - confidential
      - Publishing of the Journal Astronomy & Astrophysics FC 2089 conf. approval
(Simple Majority)
postponed - confidential
10:30     Coffee Break      
10:45 R 6.3 Single Source Procurements exceeding 250,000 EUR FC 2090 conf. approval
(Simple Majority)
approved - confidential
  R 6.4 Amendments to existing Contracts FC 2091 conf. approval
(Simple Majority)
approved - confidential
11:15   7. Personnel Matters      
  O 7.1 Report on Tripartite Group verbal information  
12:00     Lunch      
13:00 O 7.2 Gender Diversity verbal information  
14:00 O 8. Next Meetings      
14:30 O 9. Other business      
15:00     End of Day 2