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ADVANCE INFORMATION ON FORTHCOMING CALLS FOR TENDERS/PRELIMINARY INQUIRIES

The page contains advance information on forthcoming Calls for Tenders and Preliminary Inquiries expected to exceed 150.000 EUR.

Advance Information on Forthcoming Calls for tender and Preliminary Inquiries
Released Calls for tender, Preliminary Inquiries, Price Inquiries

Advance Information on Forthcoming Calls for tender and Preliminary Inquiries

ESO Ref. Document No.		DIVISION	SUBJECT	DETAILS	Scheduled for Issuance
FCfT No	Date	DIVISION	SUBJECT	DETAILS	Scheduled for Issuance
68	10.06.2013	INS	Prototyping and Production of 5 to 6 Corrective Optics Units for the NAOMI Adaptive Optics System for the ESO Auxiliary Telescopes.	This call for proposal is for institutes in the Member States who have experience in Adaptive Optics and/or Interferometry and would like to work with ESO for the design, prototyping, manufacturing, assembly, integration and testing of 5 to 6 corrective optics units for the NAOMI Adaptive optics systems for the ESO Auxiliary Telescopes. The Corrective Optics (CO) unit consists of an opto-mechanical corrective head with a 28 mm clear aperture, the necessary control electronics and the interface to NAOMI including cables, maintenance tools and the transport box. The corrective optics shall be able to correct for the atmospheric turbulence including tip-tilt, telescope static and dynamic errors and provide simultaneously a chopping capability. A rotation exists between the CO actuator pattern and wavefront sensor sub-apertures, however no specific matching is required between WFS subapertures and DM actuators vertices.	2nd Qtr. 2013
67	23.05.2013	PAO	Board, Lodging and Cleaning Services.	Call for tender for the provision of Board, Lodging and Cleaning in Paranal, as well as possibly the supply of consumables such as groceries & cleaning materials to La Silla. The contract will start on 10 January 2014 for a period of 3 years with an option to extend for up to 2 more years.The Call for tender is scheduled to be released in Q3 2013, to potential suppliers in Chile only.	3rd Qtr. 2013
66	21.05.2013	ELT	Supply of Technical Support during the E-ELT Road and Platform Construction Contract	The Contract for the Construction of the E-ELT Road and Platform in Cerro Armazones, II Region (ca. 130 km south from Antofagasta) is due to begin in December 2013 and is estimated to be completed within 2 years. To support the ESO staff to follow this work, a support contract is required to provide specialist technical staff who will monitor the work carried out by the Construction contractor. This will include general Quantity Surveyor duties as well as specialist duties related to inspections, topography and acceptances. The Price Inquiry is scheduled to be released in Q3/2013 to potential suppliers in Chile only.	3rd Qtr. 2013
65	07.05.2013	ALMA/APEX	Fuel Supply for ALMA and APEX Observatories.	Call for tender for the supply of diesel, gasoline and lubricants to ALMA and APEX Observatories. The Contract shall start on January 1^st 2014 for a period of 3 years for ALMA Observatory and 2 years for APEX Observatory. The Call for tender is scheduled to be issued on Q3/2013 to potential bidders in Chile.	4th Qtr. 2013
64	18.04.2013	European ALMA Support Center	Production of Low Loss RF (Radio Frequency) Vacuum Windows	The scope of work covers the procurement of up to 80 sets of low loss RF (Radio Frequency) transparent vacuum windows for ALMA receiver Band 5 (163-211 GHz). The scope of supply will include the design, manufacturing and test of the RF vacuum windows. The Call for Tenders will be issued to potential suppliers in ESO Member States.	3rd/4th Qtr. 2013
63	21.03.2013	SDD	Service Contract for the Development and Maintenance of ALMA and VLT Control Software	The scope of this Call for Tender/Price Inquiry is to procure consultancy services for the testing of software applications for the ALMA and VLT projects. The tasks are defined for a team of two (2) specialists for the following activities: 1. Support in testing Software applications for the ALMA and VLT projects. The scope of work also includes developing and implementing automated procedures, wherever possible and appropriate, to speed-up the verification process. 2. Support in testing Software applications for the Data Flow Software projects. The scope of work also includes developing and implementing automated procedures, wherever possible and appropriate, to speed-up the verification process. The effort is expected to represent 1 FTE per task over three years, with an option for an extension of up to two years. The contract is expected to start on the 1st of March 2014. The Call for Tenders is scheduled to be issued in Q2/2013 to companies in ESO Member States.	2nd Qtr. 2013
62	21.03.2013	SDD	Service Contract for the Development and Maintenance of VLT Data Flow Software and Pipelines.	The scope of this Call for Tender/Price Inquiry is to procure consultancy services for the development, deployment, and maintenance of VLT Data Flow Software and Pipelines. The tasks are defined for a team of two (2) specialists for the following activities: 1. Preparation of data reduction procedures for the ESO VLT pipelines, implementation of these parts in ANSI-C with the ESO-CPL library, as well as the development of Reflex scientific workflows. 2. Development of database-driven Java web and desktop GUI applications supporting ESO’s end-to-end data flow using key technologies Spring, Hibernate, Swing, Grails, HTML/CSS and rich Javascript web interfaces. The effort is expected to represent 1 FTE per task over three years, with an option for an extension of up to two years. The contract is expected to start on the 1st of December 2013. The Call for tenders is scheduled to be issued in Q2/2013 to companies in ESO Member States.	Price Inquiry for Part 1 Released on 05.06.2013 Closing date 15.07.2013 Part 2: 1st Qtr. 2014
60	07.02.2013	INS	Auxiliary Telescopes Maintenance Station	Preliminary Inquiry to select potential suppliers in ESO Member States and Chile who will then be invited to respond to the ensuing Call for tender (CfT) for the construction of a new underground Auxiliary Telescopes (AT) Maintenance Station at the Paranal Observatory platform. The dimensions of this Maintenance Station are approx. 11 m long x 4.4 m wide x 3.55 m deep, requiring thermal insulated concrete structures, electrical and data installation, and paving around the new Station. Specific structures and equipment (pillars, alignment reference plates…) will also be installed. Additionally new railings for the ATs movement will have to be installed, connecting the new Station to the existing railings. A new 6.5 m long and 1 m diameter thermally insulated light beam tunnel will also have to be built between the new Station and the existing interferometric Tunnel.The construction phase must limit the generation of dust and minimize the vibrations during the rock excavation work, as the other telescopes of the Observatory will be in operation at that time. For this reason, excavation with chemical expanders, or similar technologies, is required.The Preliminary Inquiry is scheduled to be released in Q2 2013 to potential suppliers in Chile and the subsequent CFT to be issued in Q3 2013	2nd Qtr. 2013
52	20.09.2012	SDD	Video and Media Equipment Auditorium and Council Room HQE	Preliminary Inquiry to qualify providers who will then be invited to respond to the ensuing Call for tender for the Video and Media equipment for the Auditorium and Council room of the new ESO Headquarters Extension (HQE). The Preliminary Inquiry is scheduled to be issued in Q1 2013 to potential suppliers in ESO Member States.	1st Qtr. 2013
50	06.09.2012	SDD	ALMA Common Software Maintenance Consultancy	The purpose of this Call for Tender/Price Inquiry is to procure, within ESO Member States, consultancy services for the maintenance of the ALMA Common Software. The scope of work includes corrective, preventive and adaptive maintenance, for the coming 2 years (with an option for another 2 years), of the existing ALMA Common Software used for ALMA Software development and deployed at the ALMA Observatory and at all ALMA sites.	ON HOLD
41	09.07.2012	HR	Removal Services for ISM	Call for tenders/Price Inquiry for the provision of Removal Services for ISM relocation from Chile and ISM relocation to Chile. The relocation services to Chile requires the hiring of Removal Companies that perform door to door transport and handling of personal effects and household goods worldwide, import custom clearances, inland transport,packing. The services for ISM relocation to Chile require the hiring of the removal company to perform export custom clearances, inland transport, unpacking and storage. The Call for tender/Price Inquiry is scheduled to be issued in Q3/2013 to potential bidders in Chile and ESO Member States.	3rd Qtr. 2013
32	26.03.2012	ELT	E-ELT Segment Subunit Mechanics	Preliminary Inquiry to select companies who will then be 1st Qtr. 2014 invited to respond to the ensuing Call for tender for the procurement of the Mechanics and Electro-mechanics of the Segment Subunits of the E-ELT Primary Mirror (M1). The scope of supply will include the design, qualification, manufacturing and final testing of the Segment Supports, Segment Fixed Frames, spares, as well as all necessary tools, procedures, and documentation required to integrate the Supports with the Segments, Handle and transport the Segment Assemblies, operate and maintain the M1.Segment Assemblies.The Preliminary Inquiry is scheduled to be issued in Q1 2014, to potential suppliers in ESO Member States and Brazil.	1st Qtr. 2014
31	26.03.2012	ELT	Edge Sensors for the E-ELT	Preliminary Inquiry to select companies who will then be invited to respond to the ensuing Call for tender for the procurement of the edge sensors of the primary mirror of the E-ELT.The scope of supply will include the design, manufacturing and test of the edge sensors as well as all necessary tools, procedures, and documentation required to integrate, calibrate, operate and maintain the edge sensors.The Preliminary Inquiry is scheduled to be issued in Q1 2014, to potential suppliers in ESO Member States and Brazil	1st Qtr. 2014

Released Calls for tender, Preliminary Inquiries, Price Inquiries

ESO Ref. Document No.		DIVISION	SUBJECT	DETAILS	Status
FCfT No	Date	DIVISION	SUBJECT	DETAILS	Status
63	21.03.2013	SDD	Service contract for the development and maintenance of ALMA and VLT Control Software	The scope of this Call for Tender/Price Inquiry is to procure consultancy services for the testing of software applications for the ALMA and VLT projects. The tasks are defined for a team of two (2) specialists for the following activities: 1. Support in testing Software applications for the ALMA and VLT projects. The scope of work also includes developing and implementing automated procedures, wherever possible and appropriate, to speed-up the verification process. 2. Support in testing Software applications for the Data Flow Software projects. The scope of work also includes developing and implementing automated procedures, wherever possible and appropriate, to speed-up the verification process. The effort is expected to represent 1 FTE per task over three years, with an option for an extension of up to two years. The contract is expected to start on the 1st of March 2014. The Call for Tenders is scheduled to be issued in Q2/2013 to companies in ESO Member States.	Price Inquiry Released on 11.06.2013 Closing date 15.07.2013
61	11.02.2013	SDD	Provisioning and serving of the print, copy and scan services for the ESO Headquarters	Call for tender for the provisioning and servicing of multifunction devices that include printing, copying and scanning.The service shall include consumables (e.g. toner), repairs and maintenance of the devices. The devices shall be delivered,installed and configured to ESO Headquarters in Garching	Call for tender Released on 30.04.2013 Closing date 12.06.2013
59	15.01.2013	LPO	Assessment and overhaul of the Paranal Observatory 8-meter mirror coating plant	Call for tender for the assessment and overhaul of the 8 mt coating plant of the ESO Observatory located in Paranal, Chile. The coating plant consists of a vessel of near 9m-diameter and 122m³ internal volume with the related vacuum (roughing pumps and cryo-pumps), cooling system, glow discharge cleaning device, sputtering unit (magnetron sputter source with the water cooled shutter system and cryogenic shields) and control equipment. It is ca. 15 years old LINDE AG unit used for the Aluminum coating of the VLT and AT mirror surfaces. The contract will start with a study to assess the current conditions of the plant (including thorough testing) and coating process, resulting in a committing offer to implement the required short-term modifications necessary for the plant to be operational for the coating planned in September 2013 and to propose the implementation of the required long-term modifications to assure a plant that can run for the next 15 years. The contract will also cover these short-term modifications. The Call for tender is scheduled to be issued in Q1 2013 to potential suppliers in ESO Member States.	Price Inquiry Released on 05.03.2013 Closing date 26.03.2013
58	09.01.2013	INS	Wavelength Calibration System for ESPRESSO based on a Laser Frequency Comb	Preliminary Inquiry (PI) to select potential suppliers in the ESO Member States who will then be invited to respond to the ensuing Call for tender (CFT) for the delivery of a wavelength calibration system for the ESPRESSO instrument as a high precision, absolute accuracy and long-term stability supply, based on a laser frequency comb (LFC), under minimal maintenance effort. The preliminary inquiry is scheduled for Q1 2013 and the subsequent CFT to be issued in Q2 2013.	Call for tender Released on 13.06.13 Closing date 25.07.13
57	20.12.2012	ALMA	Ground Transportation Service for Personnel to and from the ALMA Observatory	Call for tender covering ground transport services of ALMA personnel from Calama and San Pedro to ALMA and vice versa, for a period of three years, starting on the 8^th June 2013, with a possible extension of two years. The Call for tender is foreseen to be issued to potential suppliers in Chile only.	The Contract was awarded to Renta Equipos Tramaca S.A. (CL)
56	14.12.2012	ALMA	Maintenance of the ALMA Multi- Fuel Power Generation System (MFPGS)	Call for tender for the maintenance of the ALMA Multi-Fuel Power Generation System (MFPGS).The MFPGS consists of 3 Turbomach Taurus 60 turbines.The contract will cover the training of the operators,preventive maintenance, remote monitoring and hotline support, in order to ensure availability of the system.	Call for tender Released on 15.01.2013 Closing date: 06.03.2013 The Contract was awarded to TURBOMACH SAU (ES)
55	06.12.2012	HR	Implant Travel Agency at ESO Headquarters	Preliminary Inquiry and subsequent Call for tender to select potential suppliers in the ESO Member States for the provision of business travel services at ESO Headquarters for staff and visitors. The Contract shall be for a period of 3 years plus 2 optional years for extension. The services shall include a 24 hrs service line. The Preliminary Inquiry is scheduled to be issued in Q1 2013.	Call for tender Released on 25.01.2013 Closing date 08.03.2013 The Contract was awarded to Carlson Wagonlit Travel (DE)
48	31.07.2012	PAO	Water Transport Service between Antofagasta and Paranal	Paranal Observatory purchases its water requirements from the water utility company in Antofagasta, and it requires that it be transported by trucks to Paranal.The contract shall start on 1 July 2013 for a period of 3 years with an option to extend by up to 2 more years. The Call for tender is scheduled to be issued in Q1/2013 to potential bidders in Chile	Call for tender Released on 22.02.2013 Closing date 18.03.2013 The Contract was awarded to Transportes Perucci Ltda. (CL)