ESO Council 133rd Meeting

Garching, 3 and 4 December 2014

Draft Agenda

Public summary

3 December Session Document for
08.30 C 1 Closed Session    
09.00 O 2

Opening of Meeting

    
      a. Adoption of Agenda Cou-1571 rev 2
 Approval - Simple Majority
      b. Verification of Credentials    
09.15   3 Draft Minutes of Council Meetings    
  O   a. Draft Minutes - 131st Meeting - open sessions Cou-1564 rev
 Approval - Simple Majority
  R   b. Draft Minutes - 131st Meeting - restricted/closed sessions Cou-1565 conf. rev
 Approval - Simple Majority
  R   c. Draft Minutes - 132nd (Extraordinary) Meeting Cou-1572 conf. Approval - Simple Majority
  O   d. Matters arising from last meetings Verbal Information
09.30
 R 4 Report by Council President
 Verbal Information
09.45 O
 5 Report by Director General Verbal Information
10.30
 R
 6
 New Member States/International Relations
 Verbal
 Information
11.00     Break    
11.15   7 ALMA    
  O   a. ALMA Status Report and European ALMA 6 Monthly Progress Report - September 2014 Cou-1562 Information
  R   b. Highlights of recent ALMA Board meeting Cou-1573 conf.
 Information
  O   c. Recommendations by STC Verbal Information
  O   d. Increase in Cost-to-Completion of ALMA Project Cou-1570 Approval - Two Thirds Member States
  O   e. Establishment of Lessons Learned Committee Cou-1574 Approval - Simple Majority
  R   f. ALMA Trilateral Agreement Cou-1582
 Approval - Simple Majority
13.00     Lunch    
14.00   8 La Silla Paranal    
  O   a. La Silla Paranal Status Report Verbal Information
  O   b. Paranal Instrumentation Plan and PIP 6 Monthly Progress Report - September 2014 Cou-1567, Cou-1560 Information
  O   c. PRIMA Lessons Learned
 Verbal Information
  O   d. Recommendations by STC Verbal Information
14.45 O 9 E-ELT Project 6 Monthly Report - September 2014
 Cou-1561 Information
15.30 O 10 Scientific and Technical Matters - Report by STC Chair STC-546 Information
16.00     Break    
16.15 R 11 E-ELT - The Way Forward Cou-1553 rev 3 conf. Approval - Two Thirds Member States
      a. Recommendations by STC Verbal Information
      b. Recommendations by FC Verbal Information
17.30 C   Closed Session    
18.00     End of Day 1    
4 December
 Session Document for
08.30 C 13 Closed Session    
09.30 C 14

Elections

 Cou-1575 conf.
 Approval - Simple Majority
10.00
   15
 Personnel Matters
 
  C
  

a. Personnel Matters

 Cou-1576 conf.
 Approval - Simple Majority
  C
   b. Organisational Matters - Personnel Statistics and Organigramme
 Cou-1577 conf.
 Information
  C
   c. Recruitment at ESO
 Cou-1578 conf.
 Information
10.30   16 HR Matters
    
  O   a. Report of Tripartite Group Verbal Information
  R   b. Staff Rules and Regulations Chapter 1: Section 3 - Rights, Duties and Privileges and Obligations; Section 4 - Intellectual Property, Copyright and Patents FC 2000 rev 2 Approval - Simple Majority
11.00     Break    
11.15   17 Finance Matters    
  O   a. Report by Chair of Finance Committee Verbal Information
  R   b. Summary of Recommendations and Decisions    
      -  139th Extraordinary FC Meeting FC 2017 conf. rev Information
      -  140th FC Meeting FC 2029 conf. Information
  R   c. Adjustment of Remuneration and Allowances for ESO International Staff 2015

FC 2020 conf.

FC 2020 conf. add.

 Approval - Simple Majority
  O   d. Scale of Contributions 2015 FC 2021 rev Approval - Two Thirds Member States
  O   e. ESO Budget 2015 and Forward Look 2016-2018 FC 2022 rev Approval - Two Thirds Member States
12.30     Lunch    
13.30   18 Observing Programmes    
  O   a. OPC Report OPC-131 Information
  O   b. Guaranteed Observing Time - E-ELT Policy Cou-1543 rev 2 Approval - Simple Majority
        Cou-1543 Public  
  O   c. Statistics on Telescope Time Distribution Cou-1580 Information
14.00 O 19 Science Prioritisation Exercise - Update Verbal Information
14.15 O 20 Classification of Council documents Cou-1581 Approval - Simple Majority
14.30 O 21 Dates of next meetings Verbal Information
14.45   22 Any Other Business    
15.00   23 Review of Meeting Summary    
15.15     Close of meeting