x sciOp: Administrative Structure
SciOp

EUROPEAN SOUTHERN OBSERVATORY

La Silla Observatory

SCIENCE OPERATION DEPARTMENT

SciOp

Re-Engineering Project:
Management and Administrative Structures

LSO-PLA-ESO-90000-4/0.1


Prepared Olivier Hainaut 2002-
Reviewed Rene Mendez 2002-
Released Jorge Melnick 2002-
SciOp Internal Use Only
For Review

Revision History
0.1
2002-05-09 first draft, ohainaut
 
 

1.- INTRODUCTION

1.1- PURPOSE and SCOPE

This document is the result of the meeting that took place on Thu. 2002 May 09 at La Silla and Vitacura. Were present at that meeting Christian Esparza Eduardo Matamoros, Emilio Barrios, Gaetano Andreoni, George Hau, Jorge Santana, Jorge Vilaza, Juan Fluxa, Karla Aubel, Manuel Pizarro, Mauricio Martinez, Monica Castillo, Olivier Hainaut, Paul Le Saux, Rene Mendez and Ricardo Parra at La Silla, and Leonardo Vanzi and Michael Sterzik in Vitacura.

This document discusses the administrative structure of the Science Operation Department (SciOp) of La Silla, in the framework of the restructuration of the 2p2, 3p6 and NTT Teams. This document will eventually become part of the larger document describing SciOp as a whole.

1.2- STYLISTIC CONVENTION

In this document, "he" and "his" refer to the position described. In practice, these position can be occupied by people of any known or unknown gender. So, this note replaces all the she/her.

1.4- DOCUMENTS AND REFERENCES

2.- MANAGEMENT STRUCTURE

2.1- INTRODUCTION and PRELIMINARY DISCUSSION

The current teams have a flat structure under the Team Leader. It is not possible to keep a completely flat structure for the SciOp department. Indeed, as it will be composed of 25-30 people, it constitutes too large a group to be managed by one person. The SciOp Department has to be divided in sub-departments, or SECTIONS, of about 10 people each. These Sections are lead by a "Section Leader".

In the discussion that lead to this document, two main structures were considered.

The outcome of the discussion was that Model 1 will be implemented.

2.2- Administrative Organigram

Science Operation
Head of SciOp





















Astronomers' Section

TIOs' Section

Operation Engineers



Section Leader

Turno A
Turno B

OpEng
OpEng



Astronomers

TIO-A Section Leader
TIO-B Section Leader







TIOs
TIOs

























2.2.1 Head of SciOp

The job description of the Head of SciOp is given in [2]. Head of SciOp will be assisted by two Deputies. These deputies will be the two Operation Engineers. As they work in contra-turno, HoSciOp and his deputies will ensure a complete time coverage. The responsibilities delegated to the Deputies include:

2.2.2 Operation Engineers

They report directly to HoSciOp. Their administrative duties are

2.2.3- Astronomy Section

The Astronomy Section is composed by all the La Silla astronomers affiliated to the SciOp department (i.e. all astronomers, except La Silla Director, Head of SciOp and SEST/APEX astronomers), including Staff, OpAs, Fellows.

This Section is leaded by the Astronomy Section Leader, who is appointed by Head of SciOp of a period of 1yr, renewable. The duties of the Astronomy Section Leader include:

It must be noted that these are only administrative duties: this document deals with administrative structure. Technical and scientific issues are dealt with in the framework of the Instrument Forces [1]. The Astronomy Section Leader can be head of one of the Instrument Forces, but this is not linked to his appointment as Decurion.

2.2.4- Operation Section

The Operation Section is composed by all the La Silla TIOs affiliated to SciOp (i.e. all TIOs of La Silla except those affiliated to SEST/APEX and non-SciOp Telescope, if any).

This section is split in two sub-sections according to the turnos, in order to form two more or less equally sized groups. Each of the groups is lead by a senior TIO. The duties of both TIO Section Leaders include:


--oOo--