ESO Finance Committee Meeting
Garching, 12 and 13 May 2015
Draft Agenda
| 12 May | Session | Document | for | ||
|---|---|---|---|---|---|
| 09:30 | C | Closed Session | |||
| 10:00 | O | 1. | Opening of the Meeting and Adoption of the Agenda |
FC 2038 rev. |
approval (Simple Majority) |
| 10:05 | 2. | Minutes of the previous FC Meeting | |||
| O | - Draft Minutes of the 140th Meeting; open sessions |
approval (Simple Majority) |
|||
| R | - Draft Minutes of the 140th Meeting; closed sessions | FC 2031 conf. | approval (Simple Majority) |
||
| O | - Matters Arising |
verbal | information | ||
| 10:30 |
3. | Remarks by the Director General | |||
| O | - Overview and Recent Developments | verbal | information | ||
| 11:00 | Coffee Break | ||||
| 11:15 | 4. | Progress Reports | |||
| O | - Paranal Instrumentation Programme 6 Monthly Report, March 2015 |
Cou-1594 | information | ||
| O | - E-ELT Construction Phase Status Report, March 2015 |
Cou-1595 | information | ||
| O | - European ALMA 6 Monthly Progress Report, March 2015 |
Cou-1596 | information | ||
| 12:00 | Lunch | ||||
| 13:00 | 5. | Financial Matters | |||
| R | 5.1 | 2014 Procurement Audit Report | Cou-1600 conf. |
information | |
| O | 5.2 | ESO Financial Statements for the Year 2014 | Cou-1592 | recommendation (Simple Majority) |
|
| O | 5.3 | External Audit Report 2014 including Comments on the Executive and Granting of Discharge to the Director General | Cou-1593 | recommendation (Simple Majority) |
|
| O | 5.4 | Situation of Member States Contributions | verbal | information | |
| O | 5.5 | Currency Hedging | verbal | information | |
| 14:30 | Coffee Break | ||||
| 14:45 | 6. | Procurement Matters (part I) | |||
| R | 6.1 | Procurement Statistics and Industrial Return Coefficients | FC 2040 conf. | information | |
| R | 6.2 | Award of Contracts exceeding 500,000 EUR | |||
| - IT Out-tasking Services in Garching (1) and in Chile (2) | FC 2041 conf. | approval (Simple Majority) |
|||
| - DMO IT Out-tasking Services at the ESO Headquarters in Garching |
FC 2042 conf. |
approval (Simple Majority) |
|||
| - Development and Maintenance of VLT Pipelines and Exposure Time Calculators |
FC 2043 conf. |
approval (Simple Majority) |
|||
| - Software Engineers for ALMA (Task 1) and the VLT (Task 2) |
FC 2044 conf. |
approval (Simple Majority) |
|||
| - New Adaptive Optics Module for Interferometry (NAOMI) for the VLT |
FC 2045 conf. |
approval (Simple Majority) |
|||
| - Freight Forwarding Services |
FC 2046 conf. |
approval (Simple Majority) |
|||
| 17:00 |
End of day 1 |
||||
| 13 May | Session | Document | for | ||
|---|---|---|---|---|---|
| 09:00 | C | Closed Session | |||
| 09:30 | 7. | Nomination of a Vice-Chair of the Finance Committee |
Cou-1597 | approval (Simple Majority) |
|
| 09:45 | 8. | Procurement Matters (part II) | |||
| 09:15 | R | 8.1 | Award of Contracts exceeding 500’000 EUR | ||
| - Design, Construction and Commissioning of the Mid-infrared Instrument (METIS) for the European Extremely Large Telescope (E-ELT) | FC 2047 conf. | approval (Simple Majority) |
|||
| - Supply of the M4 Mirror Shells |
FC 2048 conf. | approval (Simple Majority) |
|||
| - Design, Construction and Commissioning of the HARMONI Instrument (including Preliminary Design of the LTAO System) for the E-ELT |
FC 2049 conf. | approval (Simple Majority) |
|||
| 10:45 | Coffee Break | ||||
| 11:00 | - Design, Construction and Commissioning of the MAORY Instrument for the E-ELT |
FC 2050 conf. | approval (Simple Majority) |
||
| - Design, Construction and Commissioning of the MICADO Instrument for the E-ELT |
FC 2051 conf. | approval (Simple Majority) |
|||
| - Design, Construction and Commissioning of the 4MOST Instrument on the VLT |
FC 2052 conf. | approval (Simple Majority) |
|||
| R |
8.2 |
Single Source Procurements exceeding 250,000 EUR |
FC 2053 conf. | approval (Simple Majority) |
|
| R |
8.3 |
Amendments to existing Contracts |
FC 2054 conf. |
approval (Simple Majority) |
|
| 12:00 |
Lunch | approval (Simple Majority) |
|||
| 13:00 | 9. | Personnel Matters | |||
| O |
9.1 |
Report on Tripartite Group |
verbal |
information |
|
| O |
9.2 |
Progressive Retirement Programme |
Cou-1605 | recommendation (Simple Majority) |
|
| 9.3 |
Amendments to Staff Rules and Regulations |
approval (Simple Majority) |
|||
| O |
- Staff Regulations, Chapter VI Section 1 – Disputes and Appeals – R VI 1.05 and 1.11 |
Cou-1598 |
recommendation (Simple Majority) |
||
| O |
9.4 |
New Method for the Calculation of the Salary Adjustment |
verbal |
information |
|
| O |
9.5 | Welfare Fund for Local Staff in Chile | FC 2039 |
information |
|
| R |
9.6 |
Adjustment of Remuneration and Salaries for ESO International Staff for 2015 | Cou-1602 conf. |
recommendation (Simple Majority) |
|
| 14:30 | Coffee Break | ||||
| 14:45 |
10. |
Pension Fund Matters |
|||
| O | 10.1 | Update on CERN Pension Fund | verbal | information | |
| 15:30 |
O | 11. |
Next Meetings |
||
| 16:00 |
O | 12. |
Other Business |
||
| 16:15 |
End of Day 2 |
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