ADVANCE INFORMATION ON FORTHCOMING CALLS FOR TENDERS/PRELIMINARY INQUIRIES

The page contains  advance information on forthcoming Calls for Tenders and Preliminary Inquiries expected to exceed 150.000 EUR.RSS

For information or questions, please contact cp@eso.org or cp-chile@eso.org for Chile.

Advance Information on Forthcoming Calls for tender and Preliminary Inquiries

 

ESO Ref.
Document No.

 

DIVI SION

 

SUBJECT

 

DETAILS

 

Scheduled for
Issuance

FCfT No Date
90 10.07.2014 DOA/FLT Provision of Electric Power for the ESO Headquarters in Garching Call for tender for the provision of electric power (Consumption in total approximately 9,500,000 kWh/two-year contract, with the option to extend for up to two further years) for the ESO Headquarters in Garching.The Call for tender is scheduled to be issued in Q4/2014 to ESO member state companies who distribute electric power in Germany.
4th Qtr. 2014
89 10.07.2014 DOO/DMO Out-Tasking Services on Data Base Contents Management, Services for Processing, Storing Astronomical Data and on Archive Science Services for Maintaining Operations of Archive Web Interfaces. Preliminary Inquiry to be issued in Q3 2014, to potential bidders in the ESO Member States, followed by a subsequent Call for tender, with the subject of fulfilling the ESO requirements for Out-tasking- Services on Data Base Content Management, services for processing and storing Astronomical data and on Archive Science services for maintaining operations of archive web interfaces and specifications for archive services. The potential Contractor shall provide these services to ESO as a partner, responsible under relevant service levels, providing the required support for the system and process Management. 3rd Qtr. 2014
88 10.07.2014 DOE/ITD Out-Tasking-Services for IT Operations and IT First and Second Level Support Preliminary Inquiry to be issued in Q3 2014, to potential bidders in the ESO Member States, followed by a subsequent Call for tender (separately for HQ and CL), with the subject of fulfilling the ESO requirements for the conclusion of a Contract for Out-tasking-Services for IT operations and IT first and second level support. The potential Contractor(s) shall provide these services to ESO as a partner, responsible under relevant SLA’s and KPI’s in respect to ensure adequate response times and incident solution as well as guaranteeing the up-time and maintenance of the ESO IT infrastructure 3rd Qtr. 2014
87 04.07.2014 DOA/FLT Freight Forwarding Services

Preliminary Inquiry to select companies who will then be invited to respond to the ensuing Call for tender for the conclusion of a frame contract for the provision of Freight forwarding services for ESO in one single work package.

A reliable, flexible and efficient service provider is required to handle the ESO logistic tasks between Germany and Chile as well as other worldwide shipments and dedicated transports. Scope of work includes the import customs clearance and also the import and export handling of the shipments.

The contract will have a nominal duration of 3 years, with the possibility for extension by up to 2 years.

The Call for tender is scheduled to be released in Q4/2014 to potential suppliers in the ESO Member States.

4th Qtr. 2014
86 03.07.2014 DoE Service Contract for the Development and Maintenance of VLT Pipelines

The scope of this Call for Tender/Price Inquiry is to procure consultancy services for the development, deployment, and maintenance of VLT Pipelines and Exposure Time Calculators.

The tasks are defined for one (1) specialist for the following activities:

1. Preparation of data reduction procedures for the ESO VLT pipelines, implementation of these parts in ANSI-C with the ESO-CPL library, as well as the development of Reflex scientific workflows. Development of the C++ and script-based calculation framework for the VLT and VLT Interferometer (VLTI) Exposure Time Calculators.

The effort is expected to represent 1 FTE over three years, with an option for an extension of up to two years. The contract is expected to start on the 1st of January 2015.

The Call for Tender/Price Inquiry is scheduled to be issued in Q3/2014 to companies in ESO Member States.

3rd Qtr. 2014
84 28.04.2014 PAO Local Transport Services for ESO Passengers to/from the Santiago Airport.

Call for tender for the transport of passengers to/from Santiago airport. A reliable, flexible and efficient “taxi” service is required for ESO staff, visitors etc.

The proposed contract duration is 3 years, with the option to extend for a further 2 years.

The Call for Tenders is scheduled to be issued in Q4 2014 to potential suppliers in Chile.

4th Qtr. 2014
31
26.03.2012
ELT
Edge Sensors for the E-ELT
Preliminary Inquiry to select companies who will then be invited to respond to the ensuing Call for tender for the procurement of the edge sensors of the primary mirror of the E-ELT.The scope of supply will include the design, manufacturing and test of the edge sensors as well as all necessary tools, procedures, and documentation required to integrate, calibrate, operate and maintain the edge sensors.The Preliminary Inquiry is scheduled to be issued in Q1 2016, to potential suppliers in ESO Member States and Brazil
1st Qtr. 2016

Released Calls for tender, Preliminary Inquiries, Price Inquiries

ESO Ref.
Document No.

DIVI SION

 SUBJECT 

DETAILS
Status
FCfT No Date
85 05.05.2014 DOP
INS
Request for Information for Deformable Mirror Technologies or Approaches for Future Instruments for both the Very Large Telescope (VLT) and Extremely Large Telescope (ELT).

A Request for Information (RFI) is going to be issued to potential suppliers and/or institutes in ESO Member States in the second quarter of 2014 in order to investigate the new technologies in deformable mirrors (DM) available in Europe, which may lead to improved performance, lower cost or reduced risks in manufacturing of future instruments for both the Very Large Telescope (VLT) and Extremely Large Telescope (ELT).

Based on the outcome of the RFI, ESO may issue a Call for Tender/Call for Proposals for the (joint) development of suitable new DM technologies in order to meet the ambitious requirements for the future.

RFI

Released to Industry on 26.06.2014

Closing date 23.07.2014

Released to Institutes on 30.06.2014

Closing date 28.07.2014

83 16.06.2014 ALMA
PAO
LSO
Operation of the First Aid Stations at OSF and AOS in ALMA, and at Paranal and La Silla Observatories.

ALMA needs first aid service at the Operations Support Facility (OSF) site (at 2,900 meters above sea level) and at the Antennae Operation Site (AOS) site (at 5,000 meters above sea level).

Both Paranal and La Silla Observatories, at 2,500 meters above sea level, need as well first aid services.

The Contract will cover the administration and operation of the first aid stations, the supervision of a visiting physician and the continuous training of the resident paramedics and nurses.

The first aid stations need to comply with national Chilean legislation for first aid stations.

The Bidders need to be authorized under Chilean legislation to operate first aid stations.

The services dedicated to ALMA shall start on 1 January 2015 for a period of 3 years with an option to extend by up to 2 more years.

The services dedicated to Paranal and La Silla shall start on 1 February 2016 for a period of 2 years with an option to extend by up to 2 more years.

Call for tender

Released on 03.07.2014

Closing date 13.08.2014

82
24.04.2014
DOE
ITD
Backup Hardware and Software Supply, Maintenance and Services

Preliminary Inquiry to select companies who will then be invited to respond to the ensuing Call for tender for the conclusion of a frame contract for the provision of a backup solution (hardware and software) in one single work package.

The contract will have a nominal duration of 3 years, with the possibility for extension by up to 2 years.

The Call for tender is scheduled to be released in Q2/2014 to potential suppliers in the ESO Member States.

Preliminary Inquiry

Released on 26.06.2014

Closing date 25.07.2014

81 09.04.2014 ALMA Service Contract for Security Services at ALMA Observatory, near San Pedro de Atacama

Call for tender for the security services at the ALMA Observatory, located 18 km from San Pedro de Atacama, Chile.

Those services include 24 hr/day access control at the ALMA main entrance on the public road CH23, and at the entrance and buildings of the ALMA high site (5,000masl).

The contract shall start on 1 January 2015 for a period of 3 years with an option to extend it for up to 2 more years. 

The Call for tender is scheduled to be released in Q3/2014 to potential bidders in Chile.

Call for tender

Released on 21.07.2014

Closing date 21.08.2014

78 27.03.2014 DOE
ITD
Desktop and Laptop Hardware Supply, Maintenance and Management Services.

Preliminary Inquiry to select companies who will then be invited to respond to the ensuing Call for tender for the procurement of hardware supply, maintenance and management services.

The frame contract will include a work package for MacOS desktops and laptops and another work package for Windows/Linux desktops and laptops. The two work packages may be awarded to the same contractor or to two different contractors.

The contract will have a nominal duration of 3 years, with the possibility for extension by up to 2 years.

The Call for tender is scheduled to be released in  Q2/2014 to potential suppliers in the ESO Member States.

Call for tender

Released on 07.07.2014

Closing date 03.09.2014

77 18.03.2014 DOP
ELT
E-ELT M1 Segment Subunit
Mechanics

Call for tender for the procurement of the design and production of qualification units for the Mechanics and Electro-Mechanics of the Segment Subunits of the E-ELT Primary Mirror (M1SS).

The scope of supply will include the design, the development, the verification and the delivery of Qualification Models of M1 Segment Support, Fixed Frame Assembly and Auxiliary Equipment. This includes the delivery of manufacturing file for the production of the product; and also the procedures required to integrate the Supports with the Segments, handle and transport the Segment Assemblies, operate and maintain the M1 Segment Assemblies.

The Call for tender is scheduled to be issued in the second quarter of 2014 to potential suppliers in ESO Member States and Brazil.

Call for tender

Released on 04.06.2014

Closing date 30.09.2014

76 20.03.2014 ALMA Water Transport Services between San Pedro de Atacama and ALMA

The ALMA observatory purchases its water from a plant in San Pedro de Atacama. A contract will be placed for the transport of the water by trucks (approx 90 m3 a day) from San Pedro to ALMA OSF and AOS (35 and 60 kilometres from San Pedro).

The contract shall start on 1 September 2014 for a period of 3 years with an option to extend it by up to 2 more years.

The call for tender is scheduled to be issued at the end of the first quarter of 2014 to potential bidders in Chile.

Call for tender

Released on 30.04.2014

Closing date 19.05.2014

75 13.03.2014 DoA Reception, Cleaning and Catering Services for the ESO Guesthouse in Santiago

The scope of work includes year-round reception services, including week-ends, and daily cleaning and food preparation for guests accommodated at the ESO Guesthouse.

The Contract shall have a nominal duration of 17 months.

The Call for Tender is scheduled to be released in Q3/2014 to potential suppliers in Chile.

Call for tender

Released on 04.07.2014

Closing date 01.08.2014

74 21.01.2014 PAO Transport of UTs M1 mirror cell, Auxiliary telescope and dummy cell at Paranal Observatory

The scope of this Price Inquiry is to cover the repetitive truck transportation within  Paranal Observatory, located 130 km south of Antofagasta in Chile, of:

 ·         The Telescope mirror cells from telescope area to the Mirror Maintenance Building (MMB) located at 4 km and vice versa;

·         The Auxiliary Telescopes from telescope area to the Maintenance Building, located at 4 km and vice versa;

·         The Telescope dummy cells from the store area to the MMB.

The contract will start on 01 August 2014 for a period of 3 years with an option to extend it for up to 2 more years.

The PI will be issued to potential suppliers in Chile.

Preliminary Inquiry

Released on 30.04.2014

Closing date 10.06.2014

73 09.01.2014 DoE
ITD
Vitacura's Office Main Data Centre Upgrade

The scope of this Call for Tender is the upgrade of Vitacura’s Office Main Data Centre.  The supplier will be required to:

·         provide new racks and power distribution units;

·         provide a new air conditioning system;

·         provide a new Uninterruptible Power Supply  system (UPS);

·         Optionally provide an additional pack of Safety measures for the room;

·         Install all the above equipment;

·         perform all required electrical works and minor modifications in the room  that might be required to complete  the above.

The Cft (or PI) will be issued in the first quarter of 2014 to potential suppliers in Chile.

Call for tender

Released on 26.02.2014

Closing date 24.03.2014

The Contract was awarded to

ASELCOM (CL)

72 20.12.2013 ALMA Road Maintenance Services at ALMA Observatory The total amount of kilometers to maintain is 122. The services include, but are not limited to, water drainage maintenance, base material transportation/preparation (inside and outside ALMA), culverts maintenance, snow removal and operation of the ESO/ALMA equipment.The contract should start from June 2014 for a period of two years with two options to be extended by one year. The road maintenance crew must work in counter shifts in order to cover the maintenance of the road from Monday till Sunday. The supervisor will work only during the week (4x3). The needed crew is estimated to be 4 operators and 4 helpers, per shift. The call for tender is scheduled to be issued in Q1/2014 to potential bidders in Chile.

Call for tender

Released on 29.01.2014

Closing date 06.03.2014

The Contract was awarded to

MBV Ingenieria y Construccion (CL)


71

22.10.2013 ALMA Procurement of DC Vacuum Feed-Through Connectors The scope of this Call for tender is the supply of 186 custom designed DC vacuum feed-through, blind mate connector assemblies based on MDM series interface. Each connector assembly will incorporate two 51 pins MDM connectors. The mechanical design for the connector assembly will be provided by ESO.
The Call for tender is scheduled for issue in Q4 2013 to potential manufacturers.

Call for tender

Released on 18.12.2013

Closing date
12.02.2014

70 18.10.2013 PAO Ground Transportation Service for Personnel to and from the Paranal Observatory Call for tender covering surface transport services of personnel from Antofagasta to Paranal and vice versa, for a period of three years with a possible extension of two years. The Call for tender is foreseen to be issued to potential suppliers in Chile only.

Call for tender

Released on 15.01.2014

Closing date 04.03.2014

The Contract was awarded to

Empresa de Buses Hualpen (CL)

69 19.06.2013 ALMA

ALMA Backup Link and Services

Price Inquiry for the provision of Communication Services for the following services:

·         High speed Internet at ALMA Central Office in Santiago and in ALMA sites in San Pedro de Atacama;

·         Digital telephone connection from ALMA sites;

·         Backup link between the different ALMA sites to allow data transfer (science, operations) and other key services (email, Videoconference, etc.).

The services will be provided on a “Turnkey” basis including the outfitting, installation, configuration and testing of the required components, as well as the support services through a call centre and corrective maintenance and a Service Level Agreement.

The Contract shall be for a period of 3 years with options to extend it for 2 more years.
The Price Inquiry is scheduled to be issued in Q3 2013 to potential suppliers in Chile.

Call for tender

Released on 11.07.2013

Closing date 02.08.2013

The Contract was awarded to

ENTEL Chile S.A. (CL)

68 10.06.2013 INS Prototyping and Production of 5 to 6 Corrective Optics Units for the NAOMI Adaptive Optics System for the ESO Auxiliary Telescopes.

This call for proposal is for institutes in the Member States who have experience in Adaptive Optics and/or Interferometry and would like to work with ESO for the design, prototyping, manufacturing, assembly, integration and testing of 5 to 6 corrective optics units for the NAOMI Adaptive optics systems for the ESO Auxiliary Telescopes. The Corrective Optics (CO) unit consists of an opto-mechanical corrective head with a 28 mm clear aperture, the necessary control electronics and the interface to NAOMI including cables, maintenance tools and the transport box. The corrective optics shall be able to correct for the atmospheric turbulence including tip-tilt, telescope static and dynamic errors and provide simultaneously a chopping capability. A rotation exists between the CO actuator pattern and wavefront sensor sub-apertures, however no specific matching is required between WFS subapertures and DM actuators vertices.

Released
67 23.05.2013 PAO Board, Lodging and Cleaning Services. Call for tender for the provision of Board, Lodging and Cleaning in Paranal, as well as possibly the supply of consumables such as groceries & cleaning materials to La Silla.
The contract will start on 10 January 2014 for a period of 3 years with an option to extend for up to 2 more years.The Call for tender is scheduled to be released in Q3 2013, to potential suppliers in Chile only.

Call for tender

Released on 01.07.2013

Closing date 16.08.2013

The Contract was awarded to

Sodexo S.A. (CL)

66 21.05.2013 ELT Supply of Technical Support during the E-ELT Road and Platform Construction Contract The Contract for the Construction of the E-ELT Road and Platform in Cerro Armazones, II Region (ca. 130 km south from Antofagasta) is due to begin in December 2013 and is estimated to be completed within 2 years. To support the ESO staff to follow this work, a support contract is required to provide specialist technical staff who will monitor the work carried out by the Construction contractor. This will include general Quantity Surveyor duties as well as specialist duties related to inspections, topography and acceptances. The Price Inquiry is scheduled to be released in Q3/2013 to potential suppliers in Chile only.

Price Inquiry

Released on 24.07.2013

Closing date 28.08.2013

The Contract was awarded to

R&Q Ingenieria S.A. (CL)

65 07.05.2013 ALMA
APEX
Fuel Supply for ALMA and APEX Observatories. Call for tender for the supply of diesel, gasoline and lubricants to ALMA and APEX Observatories. The Contract shall start on January 1st 2014 for a period of 3 years for ALMA Observatory and 2 years for APEX Observatory. The Call for tender is scheduled to be issued on Q3/2013 to potential bidders in Chile.

Call for tender

Released on 28.08.2013

Closing date 17.09.2013

64 18.04.2013

European
ALMA
Support
Center

Production of Low Loss RF (Radio Frequency) Vacuum Windows The scope of work covers the procurement of up to 80 sets of low loss RF (Radio Frequency) transparent vacuum windows for ALMA receiver Band 5 (163-211 GHz). The scope of supply will include the design, manufacturing and test of the RF vacuum windows. The Call for Tenders will be issued to potential suppliers in ESO Member States.

Call for tender

Released on 31.07.2013

Closing date 13.09.2013

63 21.03.2013 SDD Service contract for the development and maintenance of ALMA and VLT Control Software

The scope of this Call for Tender/Price Inquiry is to procure consultancy services for the testing of software applications for the ALMA and VLT projects. The tasks are defined for a team of two (2) specialists for the following activities:

1. Support in testing Software applications for the ALMA and VLT projects. The scope of work also includes developing and implementing automated procedures, wherever possible and appropriate, to speed-up the verification process.

2. Support in testing Software applications for the Data Flow Software projects. The scope of work also includes developing and implementing automated procedures, wherever possible and appropriate, to speed-up the verification process. The effort is expected to represent 1 FTE per task over three years, with an option for an extension of up to two years. The contract is expected to start on the 1st of March 2014. The Call for Tenders is scheduled to be issued in Q2/2013 to companies in ESO Member States.

Price Inquiry for Part 1

Released on 11.06.2013

Closing date 15.07.2013

The Contract was awarded to

Informate (BE)

Price Inquiry for Part 2

Released on 10.02.14

Closing date 11.03.2014

The Contract was awarded to

CGI IT UK Limited (UK) )

62 21.03.2013 SDD Service Contract for the Development and Maintenance of VLT Data Flow Software and Pipelines.

The scope of this Call for Tender/Price Inquiry is to procure consultancy services for the development, deployment, and maintenance of VLT Data Flow Software and Pipelines. The tasks are defined for a team of two (2) specialists for the following activities:

1. Preparation of data reduction procedures for the ESO VLT pipelines, implementation of these parts in ANSI-C with the ESO-CPL library, as well as the development of Reflex scientific workflows.

2. Development of database-driven Java web and desktop GUI applications supporting ESO’s end-to-end data flow using key technologies Spring, Hibernate, Swing, Grails, HTML/CSS and rich Javascript web interfaces.

The effort is expected to represent 1 FTE per task over three years, with an option for an extension of up to two years. The contract is expected to start on the 1st of December 2013. The Call for tenders is scheduled to be issued in Q2/2013 to companies in ESO Member States.

Price Inquiry for Part 1

Released on 05.06.2013

Closing date 15.07.2013

The Contract was awarded to

Informate (BE)

Part 2:

Released on 10.02.14

Closing date 11.03.2014

The Contract was awarded to

Top Itservices AG (DE)

61 11.02.2013 SDD Provisioning and serving of the print, copy and scan services for the ESO Headquarters Call for tender for the provisioning and servicing of multifunction devices that include printing, copying and scanning.The service shall include consumables (e.g. toner), repairs and maintenance of the devices. The devices shall be delivered,installed and configured to ESO Headquarters in Garching

Call for tender

Released on 30.04.2013

Closing date 12.06.2013

The Contract was awarded to

Konica Minolta Business Solutions Deutschland GmbH (DE)

60 07.02.2013 INS Auxiliary Telescopes Maintenance Station Preliminary Inquiry to select potential suppliers in ESO Member States and Chile who will then be invited to respond to the ensuing Call for tender (CfT) for the construction of a new underground Auxiliary Telescopes (AT) Maintenance Station at the Paranal Observatory platform. The dimensions of this Maintenance Station are approx. 11 m long x 4.4 m wide x 3.55 m deep, requiring thermal insulated concrete structures, electrical and data installation, and paving around the new Station. Specific structures and equipment (pillars, alignment reference plates…) will also be installed. Additionally new railings for the ATs movement will have to be installed, connecting the new Station to the existing railings. A new 6.5 m long and 1 m diameter thermally insulated light beam tunnel will also have to be built between the new Station and the existing interferometric Tunnel.The construction phase must limit the generation of dust and minimize the vibrations during the rock excavation work, as the other telescopes of the Observatory will be in operation at that time. For this reason, excavation with chemical expanders, or similar technologies, is required.The Preliminary Inquiry is scheduled to be released in Q2 2013 to potential suppliers in Chile and the subsequent CFT to be issued in Q3 2013

Price Inquiry

Released on 02.10.2013

Closing date 08.11.2013

58 09.01.2013 INS Wavelength Calibration System for ESPRESSO based on a Laser Frequency Comb Preliminary Inquiry (PI) to select potential suppliers in the ESO Member States who will then be invited to respond to the ensuing Call for tender (CFT) for the delivery of a wavelength calibration system for the ESPRESSO instrument as a high precision, absolute accuracy and long-term stability supply, based on a laser frequency comb (LFC), under minimal maintenance effort. The preliminary inquiry is scheduled for Q1 2013 and the subsequent CFT to be issued in Q2 2013.

Call for tender

Released on 13.06.13

Closing date 25.07.13

The Contract was awarded to

Menlo Systems GmbH (DE)

57 20.12.2012 ALMA Ground Transportation Service for Personnel to and from the ALMA Observatory

Call for tender covering ground transport services of ALMA personnel from Calama and San Pedro to ALMA and vice versa, for a period of three years, starting on the 8th June 2013, with a possible extension of two years. The Call for tender is foreseen to be issued to potential suppliers in Chile only.

The Contract was awarded to

Renta Equipos Tramaca S.A.  (CL)

50
06.09.2012
SDD
ALMA Common Software
Maintenance Consultancy
The purpose of this Call for Tender/Price Inquiry is to procure, within ESO Member States, consultancy services for the maintenance of the ALMA Common Software. The scope of work includes corrective, preventive and adaptive maintenance, for the coming 2 years (with an option for an additional year), of the existing ALMA Common Software used for ALMA Software development and deployed at the ALMA Observatory and at all ALMA sites.

Price Inquiry

Released on 21.01.2014

Closing date 11.02.2014

The Contract was awarded to

GTD Sistemas de Información (ES)

16 12.05.2011 ELT Construction of Road, Platform and Service Trench for the ELT on Cerro Armazones Preliminary Inquiry to select companies who will then be invited to respond to the ensuing Call for tender (CFT) for the final design and construction of the road between the Paranal Intersection of the B710 and Cerro Armazones, the preparation of the platform on Cerro Armazones at 3064m and the installation of the service trench from the base of Armazones to the Platform to transfer power and fibre. The Preliminary Inquiry is scheduled to be issued in Q2 2011 to potential suppliers in ESO Member States, Brazil and Chile. The CFT is tentatively scheduled to be issued to the selected companies in Q1/Q2 2012.

Call for tender released on

16.05.2013

Closing Date: 07.10.2013

The Contract was awarded to

ICAFAL Ingeniería y Construcción S.A. (CL)