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Library and Information Services in Astronomy III
ASP Conference Series, Vol. 153, 1998
Editors: U. Grothkopf, H. Andernach, S. Stevens-Rayburn, and M. Gomez
Electronic Editor: H. E. Payne

Networking of Astronomy Libraries and Resource Sharing in India

Alladi Vagiswari and Christina Louis
Indian Institute of Astrophysics, Bangalore, India

 

Abstract:

A brief description of the proposed networking of astronomy libraries in India is given. Three models are identified which may be introduced successively as and when all eight libraries acquire necessary software and hardware.

1. Introduction

Astronomers have always had a special need for rapid communication over long distances. More recently the increase in international colloboration has given an incentive to explore the latest electronic innovation, namely the electronic mail and internet access for faster communication. These have become an integral part of scientific organisations and libraries (Rajashekar & Sreenivasa Ravi, 1993)

Previously, communication among libraries and library personnel was through traditional methods like the post and teleprinter links. In some cases, the telephone link was used in urgent cases. Now, the internet concept has changed the scenario even in Indian libraries. Libraries are able to access databases outside the country without much difficulty. This has revolutionized not only the information seeking behaviour of the scientists but also the role of the librarians.

Librarians are working towards maximum utilization of resources available and in this context we are thinking of networking all astronomy libraries in India.

2. Why Networking

1.

For better resource sharing

2.

To reduce costs

3.

For speedy delivery of documents

4.

To keep abreast of new developments

5.

To give access to advice from colleagues with similar problems through a newsletter.

 

Figure 1: India - Astronomy Libraries

Fig. 1 is the map of India. There are eight organisations marked in the map according to their geographical location. All these organisations are fairly well equipped libraries and they have jointly formed a Forum called FORSA whose main objective is to promote resource sharing.

3. Participating Libraries

There are eight scientific institutions in India, for which astronomy is the major research area.

3.1. Indian Institute of Astrophysics Library (IIA)

It is more than 200 years old and has a rich collection of books and journals in Astronomy and Astrophysics. Some of the astronomical journals start from volume 1 dating back to the nineteenth century. The library has most of the old observatory publications. They form an important part of the collection as many astronomical catalogues are published here which are still used by our scientists.

3.2. Inter-University Centre for Astronomy and Astrophysics Library (IUCAA)

It is an autonomous institute, located in Pune, and has been established recently. The main areas of research are Astronomy and Astrophysics, General Relativity and Gravitation. Though the library of this institute is new, it has succeeded in building up a very good collection of books and journals in Astronomy and Astrophysics. The majority of astronomy journals are received by airmail at IUCAA.

3.3. National Centre for Radio Astrophysics Library (NCRA)

It has a wide collection of materials on radio astronomy and astrophysics. This institute is located in Pune, close to IUCAA.

3.4. Nizamiah Observatory Library

This Observatory is very old and functions under Osmania University, Hyderabad. The present library was established in 1961 and it has a fairly good collection of old books and journals. The Observatory has been receiving reprints and publications from the beginning of this century from all over the world on exchange basis, so the library is rich in old material.

3.5. Physical Research Laboratory Library (PRL)

The Physical Research Laboratory, located in Ahmedabad, has a library, funded by the Department of Space. The Institute carries out research in many areas of Physics. In addition, it also concentrates on Astronomy and Astrophysics, Infrared Astronomy and Radio Astronomy.

3.6. Raman Research Institute Library (RRI)

The Raman Research Institute Library has been developed around the library started by the nobel laureate Prof. Raman and is also located in Bangalore. With his diverse interests in different branches of science and deep interest in reading, Prof. Raman had added invaluable books to the library. It has a rich collection of astronomy and astrophysics books. Its preprint collection is also a valuable resource for sharing.

3.7. Tata Institute of Fundamental Research Library (TIFR)

Tata Institute of Fundamental Research Library, Bombay was established in 1945. In addition to books in various branches of physics it has a large collection of books and journals in the areas of astronomy, astrophysics and space physics.

3.8. Uttar Pradesh State Observatory Library

Located in Nainital, the library has built up a vast collection of books and journals in astronomy in the short span of 45 years and is very keen on expanding its collection and services.

4. What to Share

Books	Policy Decisions
Journals	FORSA Forum
Observatory Publications	Current Events
Preprints	Newsflash
Catalogues
Lists of Publications
Recent Additions
Newsletters

Table 1 below gives the total collection and the services offered by the individual libraries. The table shows that four libraries have automated their library catalogues using the same library software called LIBSYS and two libraries use a software called SLIM. LIBSYS is a fully integrated multi-user library system designed to run on a wide spectrum of hardware and software platforms and it can also import databases built on other software (e.g. SLIM). This is one of the important criteria which will make this networking feasible.

 

No. Library Software Coll.Books Coll.Jour. Jnl.Sub.

1. IIA LIBSYS 3.X 13,300 18,400 142

2. IUCAA SLIM 2.0 10,000 4,000 150

3. NCRA SLIM 1.1 5,400 3,300 104

4. NIZA.OBS. 5,340 3,995 10 Library

5. PRL LIBSYS 3.1 16,500 25,000 197

6. RRI LIBSYS 3.X 19,613 23,273 137

7. TIFR LIBSYS 3.2 55,000 56,000 656

8. U.P.State Acquiring 8,273 8,061 76

Obs.Lib. LIBSYS

Total 133,426 142,029

From Table 1, it is evident that the collection of books and journals of all the libraries put together is not very large and will occupy less than 2 GB space.

5. Networking Models

1. Interconnecting all astronomy library homepages.
2. Creating an integrated library database.
3. Establishing connectivity using search-engine architecture.

5.1. Model I

In this model, which is the simplest, the home pages of the participating libraries will be linked.

Many research organisations in India have designed their home pages and libraries are also a part of their homepages. Similarly, member libraries of FORSA also have their independent web pages and they are accessible on the internet. Since these web pages will exist independently, a scientist looking for a document will be able to trace it eventually, if not immediately (Madalli 1998). At present, only six libraries out of the eight FORSA libraries have internet connection, but we hope that the other two libraries will be able to get their home pages soon.

5.2. Model II

In this model, the databases of all individual libraries will be merged. Since the total collection of books is 133,426 and there are 142,029 journal volumes we will not be requiring more than 2 GB space for an integrated database.

 

Figure 2: Integrated Library Servers

The merging of books and journals will be effected with the help of a unique feature like the ISBN numbers. Since the physical location is one of the fields in the data entry form, it is not difficult to reflect it in the merged database. This has a major advantage from the user's point of view. It will be less time-consuming, since the scientist will have to access only one server where the inte- grated database will be located (Fig. 2). The LIBSYS software, used in most of the libraries, has the facility to display the availability status of the document. It is mandatory for the library personnel to maintain, rather than update this integrated database. It could either be a commitment from an exclusive group of people or it could be done remotely from individual locations. We are also planning to create a profile of all member libraries as the common web page, which will be linked to the integrated database. In the event of any exclusive feature of a particular library being listed, it is easier to access that feature from the common web page. For example, in our library we have many old documents, which will be catalogued in a database and any individual interested in the archival material can access that database from the common web page. The availability of electronic journals will be another feature which could be accessible only by the individual institute's scientists, though it will be a listed item in the common web page.

Incorporating too many icons and graphics in a web page is a time-consuming factor at the time of retrieval. Keeping all this in mind, we will design soon our common web page to facilitate an easy navigation and retrieval through the internet, not only for our scientists, but also for the international community. We are also gearing up our library staff to undertake training in handling the network, especially hypertext linking. Though we have a very good technical support from the software company, we are getting equipped with basic knowledge of software maintenance and also the optimum usage of the features of this software.

Funding for this joint project is envisaged from member libraries and also from the Department of Science & Technology of the Government of India.

5.3. Model III

In model III, which is a sophisticated model, the databases will be connected with the help of search-engine architecture. In the March 1997 issue of Scientific American, Lynch (1997) describes one such model called HARVEST which derives indexing terms using software called ``Gatherers'' that reside at web sites. By doing so, the search engine can avoid downloading all the documents from a web site which would burden the network traffic. The search engine's server takes the help of the Gatherers to create a file of keywords that can be processed into an index for querying by users. Lynch says that ``eventually, the librarian's classification and selection skills must be complemented by the computer scientist's ability to automate the task of indexing and storing information. Only a synthesis of the different perspective brought by both professions will allow this new medium to remain viable.'' If this concept can be applied to the library database, it will be an efficient tool for future retrieval and international co-operation.

6. Conclusion

India has taken advantage of the wide range of scientific information available through computerised networks. It has already geared up to having modern communication facilities (including satellite communication), adequate electricity, subsidised communication costs, rationalisation of taxes on computer equipment, etc., which gives us a thrust to fully participate in the new information age. The astronomy librarian of Australian National University has expressed a desire to be a part of this network, thus extending the network to the Asia Pacific region. When this network is realised, it will have a broader subject coverage to include physics and and mathematics, along with astronomy. Eventually it will be an international co-operation with more new ideas and suggestions.

References:

Lynch, C., 1997, Scientific Amer., 276, no.3, 44.

Madalli, D.P., 1998, DRTC Workshop (31) on Practical Orientation to Internet, Paper AA.

Rajashekar, T.B. and Sreenivasa Ravi A., 1993, DRTC - INSDOC seminar on Library Networks in India, Paper U.

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